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About Veeva Web2PDF

Veeva Web2PDF is a free web solution to convert dynamic digital content to PDFs for faster, more accurate review and approval. Veeva Web2PDF is created and maintained by Veeva.

Using Veeva Web2PDF

You can create a PDF from a single web page or an entire website. You simply need to provide a URL, specify the scope (single page or entire site), and provide a contact email. Veeva Web2PDF will provide a link for you to download the generated PDF via email.

Veeva Web2PDF is completely free and available to everyone.

Browsers & Devices

The Veeva Web2PDF crawler adheres to W3C standards and is browser agnostic. As such, customizations and optimizations specific to browsers (e.g. Internet Explorer, Chrome, Safari, and Edge) will likely be ignored.

Our goal is to match the dimensions of smartphones and tablets as closely as possibly. We cannot guarantee a 100% match because different phones and tablets have different dimensions and use different browsers and settings. If you see an issue, contact us.

Learning about New Features for Veeva Web2PDF

Veeva Web2PDF is updated every 4 to 5 weeks. See our release notes to find information about new features and fixed issues.

Features

Using Credentials

Veeva Web2PDF is able to securely pass your credentials to a website if your website has one of the following setups for login:

Windows Authentication

  • Forms login with tags
  • Username: type/name=email/username/text
  • Password: type/name = password/pass
  • Veeva Web2PDF hint tokens indicating where to place <username> and <password>.

Using Sitemaps with Veeva Web2PDF

You can have Veeva Web2PDF generate your PDF pages in a particular order by adding a Veeva Web2PDF sitemap. You can choose the order of the pages and identify duplicate pages. Any pages Web2PDF crawls that you don’t include in the sitemap will appear at the end of your PDF.

List page filenames after page in the order you want to see them in your PDF. To exclude any pages you don’t specify in the list from the crawl and your PDF, use onlyCrawl. Add * after the filename of a parent page to have its children appear directly afterwards in the PDF. List sets of duplicate pages together under alias. See the example sitemap JSON file for more information.

To add a Veeva Web2PDF sitemap, download the example sitemap JSON file, input your site’s pages, and save the file to your site’s root directory.

You must name the sitemap file veevaweb2pdf.sitemap.json.

Note that your sitemap file must be made accessible to the web. You can test this by navigating to (your URL)/veevaweb2pdf.sitemap.json in your browser.

Sitemap XML Protocol Sitemaps

You can also use the sitemap.xml schema for sitemaps protocol instead of using a Veeva Web2PDF JSON sitemap.

You must name the sitemap file sitemap.xml.

Note that your sitemap file must be made accessible to the web. You can test this by navigating to (your URL)/sitemap.xml in your browser.

Using Hints

Veeva Web2PDF can capture dynamic and interactive elements of your website with the use of custom sets of data attributes, called hints.

Requesting a PDF

Including http:// or https:// in the URL

It is not required that you include http:// or https:// in your URL when requesting a PDF. However, if you experience difficulty in scanning your site, we recommend that you use fully qualified URLs. For best results, we recommend that you copy the URL from the address bar in your browser and paste it into Veeva Web2PDF. You can also use the Veeva Web2PDF Chrome extension to generate a PDF directly from the page you’d like to convert.

Limitations on PDF Generation

To ensure that everyone has an opportunity to enjoy the service, Veeva Web2PDF has a limit of generating 1000 pages before ending the crawl. Veeva Web2PDF has a maximum number of crawls per hour, depending on your user type. You cannot submit the same website until Veeva Web2PDF finishes crawling. The following table outlines these limits based on your user type:

  • Note that for encyclopedia or wiki sites, such as Wikipedia, Web2PDF will crawl only the landing page and will not crawl other webpages that are linked to the landing page.

Veeva Web2PDF will not cross domains. If your site, www.your-site.com, references www.another-site.com, Veeva Web2PDF will only crawl www.your-site.com. This will be noted in your summary report.

Adobe Acrobat has a page height limit of 200 inches (14,400 px). To honor this, pages larger than the limit are split into multiple pages.

Accounts & Privacy

Providing your Email

Your email is used to notify you when your PDF is generated. Veeva may also reach out to you to get your feedback on Veeva Web2PDF and to discuss value added opportunities for related Veeva products. Veeva Web2PDF will not sell or distribute your contact details to third parties.

Subscribing to Veeva Web2PDF

Users who choose to opt out of Veeva Web2PDF Communications option are considered Non-Subscribers. Those users will not receive any non-functional communications from the Veeva Web2PDF team. Subscribers are users who opt in (default). Subscribers receive the following benefits:

  • Notifications about new Veeva Web2PDF features
  • Participation in feedback cycles
  • Higher crawls per hour limit

How long will Veeva Web2PDF keep the PDF generated from my website?

For security reasons, Veeva Web2PDF automatically deletes your PDF file from our servers as soon as you download it. If you do not download your PDF file within 24 hours, Veeva Web2PDF will delete the file.

Troubleshooting

For troubleshooting information, see Troubleshooting.

Additional Help

You can find additional help on these pages:

You can also contact us with questions.